Are you sure that you want to quit your job? Once you make up your mind and are clear on your reasons for quitting, it is always mandatory to write a resignation letter. Writing a resignation letter officially notifies an employer that the employee is leaving their job.

After announcing their intention to quit a position, an employee can use a letter of resignation to provide details about their last day at work, help with the transition, and show gratitude to their employer for the opportunity to work in their company.

Through this article, Rozgar.com will guide its readers to understand what a resignation letter is, why an employee should write it, and what an employee should include in it when writing a resignation letter.
When an employee is resigning from their job, its important to resign gracefully and professionally. Henceforward, it is a good idea to inform the manager or the employer in person as well as send a formal resignation letter.

Tips for Writing a Resignation Letter

The general rule of thumb suggests that the shorter, the better. There is no need to provide a long-drawn-out explanation of why you are quitting. Instead, it’s best to be direct and professional.

What to Include in Your Resignation Letter

There is no need to include the reason for resignation. It is best to keep the letter simple and to the point. Here, an employee only needs to include the fact of their resignation, their last day of work, and their desire for a smooth transition.
Moreover, it is also a good idea to mention the good experiences and career development support an employee had during their employment and to thank their manager or employer for these opportunities.

What Not to Include in Your Resignation Letter

Try to keep it simple, stick to the facts, and do not complain. Resignation letters are not an appropriate place to exhibit complaints or criticism against co-workers or employers.
It is advisable to leave on a positive note because an employee may need a reference from the employer. There is no point in burning bridges and making an exit ugly.

Here are a few samples to help an employee quitting as professionally as possible, for instance, a resignation letter sample, a sample resignation letter with reason, a resignation letter format for personal reasons, a sample professional resignation letter, a sample resignation letter for email format, sample resignation letter with reason for leaving, etc.

Simple Resignation Letter Sample

Sample #1

Dear Mr/Ms "recipient’s name",

I am writing this letter to notify you formally that I am resigning from my position as "job title" of "company name", effective December 23.

I appreciate the opportunity for professional growth you provided during my time at "company name". Thank you for your support and encouragement.

Please let me know how I can help during the transition period. I wish you and the company the best.

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Sample #2

Dear Mr/Ms "recipient’s name",

Please accept this letter as notice that I will be resigning from my job here at "company name" from today’s date. My final day of work will be August 21.

Thank you for the support and the opportunities you have provided me over the course of "duration of employment in months/years". You and our team have created a climate that makes it a pleasure to come to work each morning, and I will miss you all.

If I can do anything to help with your transition in finding and training my replacement, please let me know.

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Sample resignation letter with reason

Sample #1

Dear Mr/Ms "recipient’s name",

I regret to inform you that I will be leaving "company name" on May 17, 2022. Due to personal problems, I am no longer able to fulfill the responsibilities of my role, and I feel it is in the best interests of the company that I vacate the position.

I will do whatever is necessary to ensure a smooth transition after I move on. I have several team members in mind who I believe would be strong candidates for promotion to my position, or I would be happy to assist with the process of finding an external replacement. Please do not hesitate to be in touch about what I can do to help.

Thank you so much for understanding. Despite the personal troubles I am dealing with, I enjoyed working with you, and I appreciate my time at the company. I hope we will be able to stay in touch, and I look forward to seeing how "company name" grows in the future.

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Sample #2

Dear Mr/Ms "recipient’s name",

Please accept this letter as my formal resignation from my position with "company name", effective April 6, 2022, and my sincere apologies for being unable to provide two weeks notice. I regret that, due to family issues beyond my control, I must resign immediately.

I will do what I can to get as much of my work done in the meantime to make the transition easier for the next person in the role. Thank you so much for the support that you have given me during my time with the organization. I place incredible value on the years of guidance youve provided and I wish you well in the future.

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Sample resignation letter for email format

Sample #1

Dear Mr/Ms "recipient’s name",

This email is to serve as my formal resignation from my position as at "company name", effective May 10, 2022.

I cannot overstate how grateful I am for your support and assistance over the past four years. My time here has taught me invaluable lessons in healthcare administration as well as teamwork and time management, among many others. I will certainly miss working with you and the team and hope youll stay in touch. I wish you nothing but the best.
Please let me know if there is anything I can assist with during the transition.

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Sample #2

Dear Mr/Ms "recipient’s name",

This email is to notify you that I am resigning from my position here as "job title", effective May 15, 2022.

Thank you for all the opportunities you have provided me over the years. I have enjoyed my time working for this company and have learned so much. I am also grateful for your kindness and encouragement as well as the kindness of my colleagues.
Over the next two months, I will complete all my projects and make myself available to train a replacement for my duties. Please let me know if I can do anything to help make this transition easier. In the future, you can always contact me on my non-work email, "email address".

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Sample #1

Dear Mr/Ms "recipient’s name",

I would like to inform you that I am working as "job title" in "companys name", I would like to submit my formal resignation, effective April 20, 2022. I am resigning with such short notice due to medical reasons. I apologise for the inconvenience of the matter, but I hope you can understand my urgency.

I am thankful for the opportunities the organisation has provided. The past four years have been a tremendous learning curve, and I cannot thank you enough for that. I will be highly obliged if you consider my request and do the needful. I am willing to give my best during this transition time to lessen the hassle if any.

I am providing my contact details along with this letter, and you are welcome to call or text me, should you be in a fix.

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Sample #2

Dear Mr/Ms "recipient’s name",

Please accept this letter as my formal notice of resignation from "job title" with "companys name". My last day of employment will be 30 days from today June 5, 2022.
As you are likely aware, my departure from the company is due to my impending retirement. It has been a great pleasure working for "companys name". I am grateful for the experience I have gained and the relationships I have built during my time spent in "job title" position.
I plan to continue to work during this 30-day period and to take an active role in helping the company train my replacement and transfer responsibilities to them. Prior to my departure from the company, I plan to return all company-issued equipment including my business cell phone and laptop.
Please let me know if there is anything else I can do to ease this transitory period for the company.

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Sample professional resignation letter

Sample #1

Dear Mr/Ms "recipient’s name",

Please accept this letter as formal notification of my resignation from the position of financial accountant with "companys name". My last day will be Friday, May 11, 2022.

I must thank you for the opportunity to work in this role for the past four years. During my tenure, I had the chance to work with the heads of research, procurement, human resources, sales and marketing. I appreciate the many training sessions and growth and development initiatives that have made me a thorough professional in the heavy chemicals manufacturing industry.

In the next two weeks, I will complete all pending tasks, and I am willing to assist in the hiring and training of new employees during that period. Please let me know how to assist with the transition process.
I wish you and the company more success and hope to keep in touch.

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Sample #2

Dear Mr/Ms "recipient’s name",

I am writing to formally inform you of leaving my position as accounts manager with , effective two weeks from this date.
The past 12 years have been exceptional for me. I appreciate the opportunity of managing over Rs. 200 crore worth of client accounts, building valuable relationships with high-net-worth individuals, and performing at the highest level of institutional investment.

Thank you for providing me with an enabling environment to grow and develop my career to this point. I wish you and the company all the best. Please let me know if there is any way I can assist with the transition. I hope to keep in touch.

Thanking you,

Yours Sincerely,

"Your Name"

"Job Title"

Frequently Asked Questions